What is Odoo ERP for cafes?

It is Odoo set up to run a cafe business end to end: point of sale, drink recipes, inventory, roasting, purchasing, HR and accounting on one database. Each cup sold updates stock, cost per cup and the books, so margin is known per drink and per branch. It can run the counter itself through Odoo POS, or sit behind an existing POS such as Foodics. Naqlah configures it for Saudi cafes, including ZATCA e-invoicing.

Can I keep Foodics and still use Odoo?

Yes. Naqlah recommends keeping Foodics at the counter where it already works well and connecting it to Odoo for inventory, purchasing and accounting. Baristas keep the screens they know, and sales, payments and consumption reach the back office without retyping. Running the counter on Odoo POS is an equal option, and usually fits new openings or brands that want one system end to end.

Can Odoo calculate the cost of each cup?

Yes. Each drink has a recipe per size covering coffee, milk, cup, lid and any extras, and Odoo costs it from what those items were bought for. Modifiers such as plant-based milk carry their own cost. When supplier prices change, the margin of every drink that uses the ingredient changes with them, and stock counts show where actual use differs from the recipe.

Does Odoo handle coffee roasting?

Yes. Each roast is recorded as a production order that turns green beans into roasted coffee, with the weight lost in roasting taken into account in the cost. Batches carry their roast date, and roasted coffee is transferred to branches or sold online from the same stock. This lets a roaster see the true cost of a kilo of roasted coffee and of every cup made from it.

Are cafe receipts ZATCA compliant?

Yes. Every receipt is issued as a ZATCA compliant simplified e-invoice with its QR code and reported through the Fatoora platform. Tax invoices for corporate and wholesale customers are cleared through the same connection. Naqlah onboards each branch as part of the setup and tests it before go-live.

How long does an Odoo implementation take for a cafe?

It depends on the number of branches and cash registers, whether roasting and an online store are included, the integrations involved, and how clean the recipe and product data is. A single cafe on a standard setup is a much smaller project than a chain with its own roastery. Naqlah sets the plan in the discovery phase and brings branches live in an agreed sequence.

Naqlah | Odoo ERP for Cafes in Saudi Arabia

Best for

Specialty cafes, cafe chains and roasters with cafes

Works with

Foodics, Deliverect, Bonat, Salla, Jisr

Compliance

ZATCA, VAT, GOSI, WPS

Languages

Arabic and English

Reviewed by Naqlah Team

November 14, 2026

What the setup covers

What Odoo handles, area by area

The challenge

What slows this industry down

Counter and queue
Odoo POS is set up for speed at the counter. Sizes, milk types, extra shots and syrups are modifiers on each drink, so an order takes a few taps. Guests can also order from a QR code or a kiosk, and drive-through lanes run as their own register. If the internet drops, the cash register keeps selling and syncs when the connection returns. Branches already running Foodics keep it at the counter.Connects to Foodics, receipt printers, QR and kiosk ordering
Bar and food tickets
Each order reaches the bar and the food station the moment it is paid, on a screen or a printed ticket. The barista sees the drink, the size and every modifier in the order they were taken, and food items go to their own station. Finished orders are marked ready, so the counter knows which number to call during the morning rush.Connects to Odoo POS, preparation screens, ticket printers
Drink recipes and cost per cup
Every drink has a recipe for each size: grams of coffee, millilitres of milk, the cup, the lid and the sleeve. When the drink is sold, Odoo deducts those quantities from stock and works out what the cup cost. Modifiers carry their own cost, so an oat milk latte and a regular latte show different margins. Price changes from suppliers show in the margin of every drink that uses the ingredient.Connects to Inventory, Purchase
Beans, milk and stock
Each branch holds its own stock of beans, milk, syrups, packaging and pastries, and transfers between branches are recorded. Items with short shelf lives, such as milk and baked goods, are tracked by expiry date so older stock is used first. Waste is logged with a reason, such as expired pastries or remade drinks, and stock counts show the gap between expected and actual use.Connects to Inventory, barcode scanners
Roasting and central kitchen
For brands that roast their own coffee, each roast is a production order: green beans in, roasted beans out, with the weight lost in roasting recorded. Batches carry their roast date, so branches and online orders receive fresh coffee first. Central kitchens producing sandwiches and baked goods work the same way, and what they send to each branch is a transfer with a cost.Connects to Manufacturing, Inventory
Purchasing and suppliers
Minimum stock levels raise draft purchase orders for each supplier, so ordering milk or cups no longer depends on someone noticing an empty shelf. Agreed price lists apply automatically, and orders above a set amount wait for approval. Deliveries are checked against the order, and the supplier bill is checked against both before it is paid. Green coffee imports can carry freight and customs in the cost of the beans.Connects to Purchase, Inventory, Accounting
Delivery, loyalty and online sales
Orders from delivery apps reach the cash register and the bar through Deliverect, so nobody retypes them from a tablet. Loyalty runs on Odoo's built-in points, rewards and gift cards across all branches, or on Bonat where the brand already uses it. Bags of beans and equipment sold through a Salla store draw from the same stock as the cafes, so the website cannot sell what the roastery no longer has.Connects to Deliverect, Bonat, Salla
Payments, receipts and accounting
Every receipt is issued as a ZATCA compliant simplified e-invoice with its QR code. On registers running Odoo POS, Naqlah's Pathfinder integration sends the amount to the card terminal and records the result, so the barista does not type it twice. Sales, cost of goods and VAT post to accounting from every receipt, giving a profit and loss statement for each branch and for the brand.Connects to Pathfinder, mada card terminals, ZATCA Fatoora
Staff and payroll
Baristas and counter staff are scheduled in shifts per branch, and attendance feeds the payroll inputs. Payroll itself runs in Jisr or ZenHR, which handle GOSI and WPS, and each payroll run posts to Odoo accounting. Labour cost then sits next to cost per cup in every branch's results. Reminders flag iqamas, passports and contracts before they expire.Connects to Jisr, ZenHR, HR

Built for Saudi Arabia

How Odoo is localized for Saudi Arabia

Some requirements apply to every company operating in Saudi Arabia. Others are specific to your industry. Odoo, as Naqlah configures it, covers both.

Applies to every Saudi business

ZATCA e-invoicing

Tax and simplified invoices are cleared or reported through the Fatoora platform, with QR code and cryptographic stamp.

VAT

15% VAT is applied, reported, and ready for the return.

Arabic and English

Each user picks their language. Screens switch to right-to-left Arabic, and documents print in both languages.

GOSI and WPS

Handled through the Jisr or ZenHR payroll connection, with each payroll run posted to Odoo accounting.

Saudi riyal

Books are kept in SAR with a chart of accounts suited to Saudi reporting.

Local payments

Odoo POS accepts mada, cards, and cash through integrated payment terminals.

Specific to cafes

Simplified invoices at the register
Every cafe receipt is a ZATCA compliant simplified e-invoice with its QR code, reported through Fatoora. Each branch is onboarded as part of the setup.
Foodics
Naqlah builds and maintains the connection between Foodics and Odoo, so counter sales, payments and consumption reach inventory and accounting without retyping.
Loyalty
Odoo loyalty works across branches out of the box. Brands already using Bonat keep it, connected to Odoo.
Salla store
Coffee and equipment sold on Salla sync with Odoo through Naqlah's Salla app, so online orders, stock and invoices stay aligned.
Delivery apps
Delivery platforms connect to Odoo through Deliverect, so orders reach the bar and stock without retyping.
Arabic at the counter
Baristas and counter staff each work in Arabic or English on the same system, and receipts print in both languages.

Compare your options

Keep Foodics, or run the counter on Odoo POS

Many Saudi cafes already run Foodics at the counter, and their baristas know it well. The choice is not all or nothing: both setups below give the cafe one set of books. Naqlah recommends keeping Foodics at the counter when it already works well, and treats Odoo POS as an equal option.

	Foodics at the counter, Odoo behind it (recommended)	Odoo at the counter and behind it
Counter and bar	Baristas keep the Foodics screens they already use	Odoo POS with modifiers, preparation screens, QR and kiosk ordering
How sales reach the back office	Sales, payments and consumption flow from Foodics into Odoo	No sync needed. Every sale is already in the same database
Recipes and cost per cup	Foodics sales sync to Odoo, where recipes and stock are costed	Each sale deducts ingredients in the same system
Card terminal	Stays as it is today	Pathfinder sends the amount to the terminal and records the result
Roasting and online store	Run in Odoo, sharing stock with the cafes	Run in Odoo, sharing stock with the cafes
What Naqlah does	Builds and maintains the Foodics connection	Configures the registers and integrates the card terminal
Change for staff	Little change at the counter	New screens at the counter, one system to learn
Fits best when	Foodics already runs well across your branches	You are opening new branches or want one system end to end

In both setups, inventory, roasting, purchasing, accounting and reporting run in Odoo, receipts stay ZATCA compliant, and each branch gets its own profit and loss statement. The difference is only which screen the barista uses and how the sale reaches the back office.

Recommended modules

The Odoo bundle for this industry

The modules we typically implement for businesses like yours, all running on one database.

Point of Sale

Fast checkout that syncs stock and accounting automatically.

Inventory

Real time stock across warehouses, stores, and channels.

Purchase

Purchase orders, vendor pricing, and approvals under control.

Accounting

ZATCA compliant invoicing, VAT returns, and real time financial reporting.

HR

Employees, leaves, payroll inputs, and appraisals in one system.

By type of business

The typical setup for each type of cafe

Single specialty cafe
One location that wants accurate books and a real cost per cup without changing how the counter works. The priority is knowing which drinks earn their place on the menu.Typical setup: Foodics or Odoo POS at the counter, with Inventory, Purchase and Accounting behind it.
Cafe chain
Several branches sharing one menu and one supply of beans, milk and packaging. The daily questions are which branch is profitable and whether recipes and prices are the same everywhere.Typical setup: one database for all branches, transfers recorded with their cost, and a profit and loss statement per location.
Roaster with cafes and an online store
A brand that roasts its own coffee, serves it in its cafes and sells bags online. Stock moves between the roastery, the branches and the website every day.Typical setup: roasting as production orders, cafes on Foodics or Odoo POS, and the Salla store sharing one stock.
Drive-through and kiosk brand
Small-footprint locations where speed is the product. Orders are short, volume is high, and each site has little storage.Typical setup: one register per lane or kiosk, frequent small transfers from a central store, and sales reported by hour.
Bakery cafe
Cafes where food is as important as coffee, with items baked on site or in a central kitchen. Shelf life is short and waste decides the margin.Typical setup: production orders for baked goods, expiry dates on finished items, and a waste log per branch.
Franchise brand
Franchisors and operators reporting across several legal entities. Each entity needs its own books and VAT return, while the brand needs one view of sales and menu consistency.Typical setup: one company per entity in the same database, consolidated accounting, and menus and price lists controlled centrally.

What you get

What a Naqlah cafe setup includes

Delivered by Naqlah's team of 21+ certified Odoo experts, in Arabic and English. Every project covers the eight items below, scoped to the size of the brand.

Process review
Workshops with the owner, operations and finance map how an order, a delivery and a supplier bill move through the business today, and what should change.
Configuration
Menu, drink recipes by size, modifiers, branches, stock locations, taxes and chart of accounts are set up in Odoo to match how the cafe runs.
Integrations
Foodics, delivery apps, loyalty, the online store, payroll and card terminals are connected where you use them, and tested with real orders and refunds.
ZATCA onboarding
Each branch is connected to the Fatoora platform and tested before go-live, so receipts are compliant from the first sale.
Data migration
Products, suppliers, opening stock and opening balances are cleaned, imported and checked against your current figures.
Reports
Daily sales, cost per cup, waste and branch profit reports are built around the figures the owner and managers already ask for.
Training by role
Baristas, counter staff, storekeepers, roasters and accountants are each trained on their own screens, on your own menu.
Support after go-live
Questions are answered, integrations are monitored and Odoo updates are applied under a support plan.

How it is delivered

From first workshop to go-live, in four phases

Discover
Workshops map your menu, branches, suppliers, integrations and reports, and agree what is in scope. Drink recipes are written down by size, with real weights and volumes.
Configure
Odoo is set up with your recipes, stock locations, taxes and integrations, then loaded with your products, suppliers and opening balances. Each branch is connected to ZATCA.
Test and train
Staff run real orders through a test copy, including modifiers, a void and a refund. Each role is trained on its own screens before anything changes at the counter.
Go live and support
Branches switch over in an agreed sequence instead of all at once. Naqlah stays on hand through the first closings and the first month end, then moves to ongoing support.

What Naqlah needs from your side

One person who owns the project and can make decisions, your current menu with recipes by size, your supplier list with prices, and exports from the POS and accounting system you use today. The cleaner this data is, the smoother the configuration phase runs. Training is planned around quiet hours, so the cafe keeps trading throughout.

Industry questions, answered

Everything else, we cover in a free 30-minute consultation.

More from Naqlah on this industry

No items found.

Other industries

Odoo ERP for Cafes in Saudi Arabia

What Odoo handles, area by area

What slows this industry down

How Odoo is localized for Saudi Arabia

Applies to every Saudi business

Specific to cafes

Keep Foodics, or run the counter on Odoo POS

The Odoo bundle for this industry

Point of Sale

Inventory

Purchase

Accounting

HR

The typical setup for each type of cafe

What a Naqlah cafe setup includes

From first workshop to go-live, in four phases

What Naqlah needs from your side

Industry questions, answered

More from Naqlah on this industry

Odoo ERP for other industries

Cafes

Restaurants

Trading and Distribution

Services

Manufacturing

Restaurants and Cafes

E-commerce

Retail

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