Send, sign and store quotations, contracts and HR documents without printing, with an audit trail for every signature.
Saudi companies still print a quotation, sign it, stamp it, scan it and send it back, or accept a WhatsApp "ok" that proves nothing in a dispute, while the Electronic Transactions Law has recognised electronic records and signatures since 2007. Odoo Sign places signature, date and text fields on a template once, sends requests to signers in order, and stores the signed PDF with a certificate and audit log next to the quotation in Odoo Sales or the employee record.
Documents and signing pages work in Arabic and English, with notifications sent in the signer's language, so a bilingual contract with Arabic prevailing is signed by both parties from one request. Every signature carries a time-stamped audit trail that supports the Electronic Transactions Law's recognition of electronic records, and the data stays in your Odoo instance under your access rules, which helps with PDPL. Naqlah, an Odoo Gold Partner in Saudi Arabia, helps you decide which documents belong in Odoo Sign, which need a certified digital signature through an integrated licensed provider such as Signit, and which still go through Qiwa.
The right level for the document
Odoo Sign covers commercial and HR paperwork such as quotations, supplier agreements, offer letters and policy acknowledgements. Employment contracts still go through Qiwa and Najiz, and where a document needs a certified digital signature, Naqlah connects Odoo to a licensed Saudi provider such as Signit, so the signed file still lands on the Odoo record.
Audit trail on every signature
Who signed, when, from which address and which version of the document are recorded and sealed in the completion certificate. In a dispute, you present the log rather than a scanned image.
No account needed
Customers, suppliers and new hires sign from a link on their phone without creating an Odoo login. A travelling signer or an expatriate hire abroad completes the document the same day.
1. Sales sends the request
From the confirmed quotation, the salesperson chooses the bilingual template and sends the signature request to the customer's authorised signatory, with Naqlah's own signer added if a counter-signature is needed.
2. The signer reviews and signs
The customer opens the link on any device, reads the document in Arabic or English, fills the required fields and signs by drawing, typing or uploading a signature.
3. Reminders chase pending signers
If a signer has not acted, automatic reminders go out on the schedule you set, and the order shows the live status so sales does not chase by phone.
4. The signed PDF is filed
The signed document and its certificate attach to the sales order and file into Odoo Documents, where access rules and retention apply, and the same flow serves supplier agreements raised from Odoo Purchase.
Timelines depend on the number of templates and the records they attach to, and Naqlah gives you a clear roadmap in the first consultation.
| Area | Before | With Odoo via Naqlah |
|---|---|---|
| Quotation acceptance | Print, sign, stamp, scan, email back | Signed from a link on any device |
| Proof | A scanned image or a WhatsApp reply | Audit log and completion certificate |
| HR onboarding | Paper pack signed on the first day | Signed on a tablet and filed on the employee record |
| Reminders | Manual follow-up by phone | Automatic, on your schedule |
| Storage | Email attachments and desktop folders | Filed in Documents, linked to the record |
| Tooling | A separate e-signature subscription | Inside Odoo, next to the order |
Everything else, we cover in a free 30-minute consultation.
Free consultation. Meet the team and get a clear roadmap in one call.
.svg)
.svg)